Organic Tracking: 4 Ways How They Track Your Organic Products
The use of the word “organic” is not a marketing choice—it is a regulated claim. In Malaysia, the term “organic” is controlled under Regulation 18 of the Food Regulations 1985. Misuse of this term may result in a fine of up to RM10,000, imprisonment of up to two years, or both. This means businesses cannot freely label products as organic without proper compliance.
International Enforcement of Organic Food Regulations
Internationally, organic regulations are enforced even more strictly. Regions such as the European Union, the United States, and China actively monitor organic claims through frequent inspections of both products and business operators. These authorities also develop public complaint website, allowing consumers and competitors to report suspected misuse of organic labels.
Some business owners assume enforcement is weak or that authorities cannot trace organic claims effectively. In reality, organic traceability systems are highly advanced. Many foreign authorities rely on digital systems that allow them to verify organic claims within seconds. Below is how organic products are commonly tracked internationally.
1. All are Certified and Audited
First, all organic operators must be audited and certified before they are allowed to make claims. The organic regulations for business owner to follow are regulated in one national standard. This requirement applies not only to farmers and manufacturers, but also to paper traders, importers, and distributors. Any business involved in handling or selling organic products in the supply chain must be certified.
2. They have Your Name and Status Up-to-Date
Second, authorities such as Department of Agriculture (in Malaysia, organic food is under the responsibility of Ministry of Health) maintain real-time online databases listing certified operators (not an outdated pdf). Enforcement officers do not need lengthy interviews or explanations as your certification status can be verified instantly by searching the company name.
3. Special Code on the Product
Third, every packed organic product carries a specific organic label code that links the product back to the last certified operator in the supply chain, making it easy for regulators to trace responsibility. You may have noticed unfamiliar codes, serial numbers, or reference markings printed near organic logos on some products—these are not random. They exist because organic labelling follows strict regulatory requirements. Certain words are prohibited, specific formats must be followed, and even the placement of logos and information often appears consistent across different products.
In some countries, traceability goes even further. For example, China Organic certification requires a “one product, one QR code” system. Each package carries a unique QR code with a different serial number, meaning manufacturers must purchase thousands of individual QR codes from authorities, one for every unit sold. Each code can be scanned to verify authenticity and certification details, making counterfeiting or misuse of the organic label extremely difficult.
4. Using Transaction Certificates
Fourth, organic trade between businesses (B2B) requires the use of transaction certificates. Each time the products are sold B2B, the seller must apply for a transaction certificate through the government or certification body’s system. During inspections, officers will request these certificates to verify the source of the organic product. If a company’s name does not appear on the transaction certificate, it is considered a violation. These certificates cannot be falsified, as they are system-generated and verifiable within seconds.
Nevertheless, certain exemptions may apply. Some businesses—such as transporters or businesses engaged solely in direct-to-consumer (B2C) sales—may fall outside full certification requirements, depending on the jurisdiction and activity involved.
How Thinkinbio Can Help
At ThinkinBio, we believe organic integrity starts with proper understanding and correct implementation of regulations. Many businesses unintentionally misuse organic claims simply because the requirements are complex and differ across countries. Our role is to help you navigate these requirements clearly and confidently.
We support food producers, traders, importers, and brand owners in understanding Malaysia, EU, USDA, China, and JAS organic regulations, including certification scope, labelling requirements, transaction certificates, and traceability systems.
Want to learn how we can support your goals?
Explore more about our services here.
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